How to Move a Company While Maintaining Productivity

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Moving a company is a big undertaking, especially if your workflow relies on physical products or equipment. If your goal is to minimize the effect on customers and employees, organization is critical. With a solid plan of action, you can move a business across the city or to a new state.

Plan Ahead

As soon as you decide to move your business, make a timeline. Start by mapping out your major projects and delivery dates; then, add in moving tasks. This helps you maintain productivity and minimize disruption to clients. As you schedule the move, include things such as transition time for employees, renovations to the new office, and finding space for file storage.

Your timeline will vary based on your company size, type of operations, and employee needs. A process map can help you develop an effective schedule. Bizagi notes that this map—which covers your goals, ideal outcomes, and prioritized action steps—helps you think through everything you need to do. That way, your team can stay organized and on track.

Take Care of Practicalities in Advance

Moving a business comes with a variety of administrative and legal tasks. The easiest time to take care of them is before the move. As soon as you have a new lease, you can:

• Get business licenses and permits for the new location
• Secure a new phone number
• Order new signs
• Notify the IRS and other government agencies
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• Order utilities and internet service
  

If you're moving to a new state, you'll need to re-register your LLC or corporation to do business legally, which includes assigning a registered agent. Check the rules for dissolving the company in your current state and registering in the new state; the regulations can vary by location. If you don't have room in the budget to hire a lawyer, handle the paperwork on your own, or use a cost-effective formation company.

Consider Self-Storage

If work is still being done on your new location, it may be best to put some items in storage until that’s completed. Check out options for a storage unit in your new area; some facilities offer discounts and deals to first-time customers. Depending on which facility you choose, it’s possible to rent a 10’x10’ self-storage unit in Las Vegas for under $100 per month.

Decide How to Move

Your operations determine the way you move. If your employees work primarily in the digital space, consider shutting down the office for a week. Your team can continue to do their jobs remotely while your movers transport furniture and equipment.

If your business requires inventory, or if employees need to be physically present to do their jobs, you can use a staggered process to reduce downtime. Move half of your team, raw materials, products, and furniture to the new location. When that branch is up and running, complete the transition.

Moving a Business with Confidence

A successful business move is all about the details. When you think through the process ahead of time and follow an organized plan, you can make the transition with minimal disruption. Handle administrative and legal tasks, let customers and vendors know you’re moving, develop a plan to reduce downtime, and consider putting items in a self-storage facility if necessary.